Communications Assistant (For Indonesian nationality only) (for UN roster), Jakarta

Closing Date: Friday, 20 August 2010

UNDP Indonesia Country Office
Gedung Menara Thamrin 8th Floor
Jl. MH Thamrin Kav. 3
Jakarta 10250
Phone: +62-21-3141308
Fax: +62-21-39838941
Effectiveness;
Human Resources;
Information Technology;
Knowledge Management;
Library;
Oral Communication;
Public Relations;
Statistical Data

Background

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancy for roster of qualified personnel.Candidates will be assessed by UN Human Resources team for particular type/level of function.

Candidates are requested to carefully review the minimum requirements for advertised posts before making a decision to apply. These minimum requirements are stipulated on each vacancy announcement. Depending on the position, other factors to be evaluated may include national versus international experience; progressively responsible and/or diversified experiences at the level of managerial/leadership responsibility held; and, knowledge of a particular geographic region, including local languages.

Selection process will be conducted without regard to race, creed or sex and, so far as is practicable, selection of candidate shall be made on a competitive basis. Qualified candidate who are selected will remain on the roster for 12 months from the date of advertisement and will be contacted by UN agencies as soon as the need for the post arises.

Please note, all applications must be received before the vacancy notice closing deadline. Due to the volume of applications received only those candidates who are under serious consideration will be contacted.

I. Organizational Context

Under the guidance and direct supervision of the Communications Analyst or Communications Associate, the Communications Assistant supports the implementation of the communications and advocacy strategies of the office to increase the standing and awareness of UNDP with partners, the media and the public. The Communications Assistant promotes a client-oriented approach in UNDP.

The Communications Assistant works in close collaboration with the Management Support and Business Development, Programme, Operations and project staff in the Country Office and UNDP HQ, as required.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

* Support to implementation of communications and advocacy strategies
* Administrative support to communications team
* Facilitation of knowledge building and knowledge sharing

1. Supports the implementation of CO communications and advocacy strategies and CO publications policy focusing on achievement of the following results:

* Logistical support to the organization of publicity/outreach for the CO programme, knowledge-sharing events and promotional opportunities, especially UN events.
* Dissemination of information and publications; assistance at public events such as roundtable discussions, press conferences, briefing sessions, interviews.
* Maintenance of information database and photo library
* Collection of information, preparation of content for the web sites
* Extraction of data from various sources.
* Research and retrieval of statistical data from internal and external sources;
* Arrangement of briefings and regular meetings with other UN agencies in the CO and with national and international media.
* Logistical support to UN information campaigns (UN Day, World AIDS Day, etc.)
* Administrative and logistical support to the communications team, including for initiatives such as media workshops, press briefings, report launches, etc.
* Budgetary support in Atlas as required, including creation of vendors
* Review of translations, contacts with printers and other suppliers to ensure production

5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:

* Identification, documenting and drafting of best practices and lessons learned.
* Participation in training for the CO staff on effective communications and advocacy.

III. Impact of Results

The key results have an impact on the reputation and standing of UNDP in the country. High quality information material and well-organized public events enhance UNDP position as a strong development partner. A client-oriented and efficient approach impact on the image of UNDP in the country.

Competencies

V. Competencies and Critical Success Factors

Corporate Competencies:

* Demonstrates integrity by modeling the UN's values and ethical standards
* Promotes the vision, mission, and strategic goals of UNDP
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
* Treats all people fairly without favoritism

Functional Competencies

Knowledge Management and Learning

* Shares knowledge and experience
* Seeks and applies knowledge, information, and best practices from within and outside UNDP
* Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

* Demonstrates excellent written and oral communication skills
* Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported
* Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
* Uses Information Technology effectively as a tool and resource

Leadership and Self-Management

* Focuses on result for the client and responds positively to feedback
* Consistently approaches work with energy and a positive, constructive attitude
* Remains calm, in control and good humored even under pressure

Required Skills and Experience

V. Recruitment Qualifications

Education:

* Secondary education. University Degree desirable, but it is not a requirement.

Experience:

* 3 to 5 years of relevant experience in communications, public relations and administration. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements:

* Fluency in UN and national language of the duty station.

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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