Secretary (Office Automation)

Job Title: Secretary (Office Automation)
Agency: Agency For International Development
Sub Agency: BUREAU FOR GLOBAL HEALTH
Job Announcement Number: AID-10-0220A-SB

SALARY RANGE:
$51,630.00 - $67,114.00 /year
OPEN PERIOD:
Wednesday, August 11, 2010 to Tuesday, August 24, 2010
SERIES & GRADE:
GS-0318-09/09
POSITION INFORMATION:
Full Time Permanent - No time limit
PROMOTION POTENTIAL:
09
DUTY LOCATIONS:
1 vacancy - WASHINGTON, DC
WHO MAY BE CONSIDERED:
US Citizens

JOB SUMMARY:



WHO ARE WE?
The United States Agency for International Development (USAID) has a long history of extending a helping hand to those people overseas struggling to make a better life, recover from a disaster or striving to live in a free and democratic country. It is this caring that stands as a hallmark of the United States around the world - and shows the world our true character as a nation.

WHAT ARE WE?
USAID is an independent federal government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, DC, USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in four regions of the world: Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia. USAID employs individuals in the Civil Service and Foreign Service, as well as through Personal Service Contracts for service in Washington, DC and overseas.

WHERE ARE WE?
USAID's headquarters is centrally located in downtown Washington, DC, at the prestigious Ronald Reagan Building and International Trade Center on 14th and Pennsylvania Avenue N.W. We are located right on the Federal Triangle Metro (Blue and Orange Lines). The office is within walking distance of restaurants, shops, Smithsonian Institution museums and Washington Monument. There is also a physical fitness facility and food court on site.


Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for US Agency for International Development applicants. Even if you have already developed a resume in USAJOBS, you will need to access this on-line system to complete the application process. To obtain information about this position and TO APPLY, please click on http://www.avuecentral.com/vacancy.html?ref=GVIVX.


KEY REQUIREMENTS:

* See Other Information.




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Duties
Additional Duty Location Info:

1 vacancy - WASHINGTON, DC


DUTIES:

The incumbent of this position serves as the personal assistant to the Deputy Assistant Administrator within the Bureau for Global Health (GH), which includes formal subordinate Divisions. Serves as the principal clerical and administrative support for the Deputy Assistant Administrator for the GH Bureau. Independently schedules appointments for the Deputy Assistant Administrator -- coordinates meetings, and/or schedules conferences. Coordinates with the Secretary to the Assistant Administrator on appointment, meeting, and/or conference schedules.

Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Performs the following types of duties: edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.

Receives, schedules, refers, and contacts members of the Bureau staff, other agency personnel, and persons outside the agency -- ranging from other government agencies to the general public.

Performs office automation duties using such software applications as electronic mail, desktop publishing, calendars, spreadsheets, databases, and/or graphics.



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Qualifications and Evaluations
QUALIFICATIONS REQUIRED:

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to communicate orally in performing clerical and technical work.

Ability to maintain appointments, calendars, and schedules.

Knowledge of agency administrative support procedures such as those established for obtaining and monitoring the use of services, supplies, equipment, or personnel.

Ability to communicate in writing.

Ability to coordinate administrative and clerical processes in an office in order to schedule work and meet deadlines.

MINIMUM FEDERAL QUALIFICATION REQUIREMENTS:

A candidate must have had one (1) year of specialized experience equivalent to the GS-8 level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled. SUBSTITUTION OF EDUCATION FOR EXPERIENCE: As a general rule, education is not creditable above GS-5 for most positions; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.


See Other Information for further requirements.

HOW YOU WILL BE EVALUATED:

You will be rated based on your qualifications for this position as evidenced by the education, experience and training you report relative to this position which shows that you possess the knowledges, skills and abilities required. Paid or unpaid experience will be considered.


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Benefits and Other Info

BENEFITS:

Federal benefits include: 10 paid Federal holidays per year; 13 days of sick leave each year; 13 to 26 days of vacation, depending on years of employment; nationally recognized health insurance plans that offer choice and flexibilities; group term life insurance program; long-term care insurance; flexible spending accounts; Federal Employees Retirement System (FERS); and Thrift Savings Plan (TSP), a self-directed retirement savings program through multiple investment options similar to a 401(K) plan.

In addition to the Federal benefits package, USAID employees can take advantage of: public transportation subsidy; flexible work schedules; telecommuting; tuition assistance program (TAP); training and developmental opportunities; on-site Lafayette Federal Credit Union; physical fitness facility; health unit; and extensive food court.

OTHER INFORMATION:
USAID is listed as one of the top ten best places to work in the federal Government by the Office of Personnel Management's survey.


WHERE ARE WE?
USAID's headquarters is centrally located in downtown Washington, DC, at the prestigious Ronald Reagan Building and International Trade Center on 14th and Pennsylvania Avenue N.W. We are located right on the Federal Triangle Metro (Blue and Orange Lines). The office is within walking distance of restaurants, shops, Smithsonian Institution museums and Washington Monument.

USAID Welcomes Diversity USAID is creating a workplace environment where every employee is valued and accepted, where management practices are inclusive rather than exclusive, and where differences are not only accepted but utilized to strengthen Agency performance. Proof documents are required, e.g. DD-214, SF-50, etc. Fax: 253-573-9869

This announcement is being used to consider internal Merit Promotion and external candidates. You will be considered under all categories for which you are eligible.

These are Testing Designated Positions (TDPs) under the Agency's approved Drug-Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

Bargaining Unit Status: Eligible.

Time-in-grade requirements must be met by the closing date of this announcement.

TIME-IN-GRADE REQUIREMENT: Status applicants for promotion must have 52 weeks of service at the next lower grade.

Applicants must submit a complete application by the closing date of this announcement. If you need technical assistance in submitting your application, or are unable to apply on-line and desire to obtain an Applicant Questionnaire package, please contact AVUE Direct Services at 1-800-407-0147, or email at JoeAvue@avuetech.com.

All applicants are encouraged to apply on-line. For those who are unable to complete the on-line application process, an Applicant Questionnaire package is available. A paper application requires the submission of an Applicant Questionnaire form that must be completed and submitted by the closing date of the announcement. This will allow your responses to be scanned into the system for automated rating and ranking.

Applicants submitting proof documents can electronically attach them, or scan and attach them, to the employment application. If this is not possible, copies of documents can be faxed to (253) 573-9869, or mailed to the following address: USAID, c/o Avue Technologies Corporation, ATTN: Direct Services, 1145 Broadway Plaza, Suite 800, Tacoma, WA 98402. All faxed or mailed proof documents must be submitted prior to the closing date of the announcement and must be identified with applicant's name and vacancy announcement number.

If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility or are an interchange agreement eligible, you must submit a copy of your latest SF-50, "Notification of Personnel Action," and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance rating.

All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, physical disabilities, membership in an employee organization, or any other non-merit factors.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Federal benefits include: 10 paid Federal holidays per year; 13 days of sick leave each year; 13 to 26 days of vacation, depending on years of employment; nationally recognized health insurance plans that offer choice and flexibilities; group term life insurance program; long-term care insurance; flexible spending accounts; Federal Employees Retirement System (FERS); and Thrift Savings Plan (TSP), a self-directed retirement savings program through multiple investment options similar to a 401(K) plan.

In addition to the Federal benefits package, USAID employees can take advantage of: public transportation subsidy; flexible work schedules; telecommuting; tuition assistance program (TAP); training and developmental opportunities; on-site Lafayette Federal Credit Union; physical fitness facility; health unit; and extensive food court.

Entrance on duty is contingent upon completion of a pre-employment background investigation. Eligible applicants will be asked to submit forms required for a security clearance and suitability determination for appointment to the Foreign Service. The clearance process considers such factors as: registration for the Selective Service; failure to repay a US government-guaranteed student loan; past problems with credit or bankruptcy; failure to meet tax obligations; unsatisfactory employment records; violations of the law; drug or alcohol abuse; a criminal record; extensive travel; education; residence and/or employment overseas; dual citizenship; foreign contacts; immediate family or relatives who are not citizens of the United States and/or a foreign born spouse; or less than honorable discharge from the armed forces. Investigations, which usually take several months, include current and previous contacts, supervisors, and coworkers. These investigations are conducted by USAID in cooperation with other federal, state, and local agencies.

SELECTIVE SERVICE. As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.

DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

Applicants must be U.S. citizens.

Applicants must meet all qualification requirements by the closing date of this announcement.

You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; 30% disabled veterans; Veteran's Recruitment Appointment (VRA) eligible (note: VRA eligibles cannot be appointed higher than the GS-11 grade level); returned volunteers from the Peace Corps or Vista, etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement. You MUST provide supporting documents in order to receive consideration for the non-competitive appointment.

Generally, preference is granted to veterans who entered military service prior to October 14, 1976; or served on active duty during the period from August 2, 1990, through January 2, 1992, and who are otherwise eligible; or who served on active duty during the period beginning September 11, 2001, and ending on the last day of Operation Iraqi Freedom; or who have served in a military action for which they received a Campaign Badge or Expeditionary Medal. This includes the Armed Forces Expeditionary Medal (AFEM) awarded to those who participated in Operation Joint Endeavor or Operation Joint Guard. Also, you may be entitled to veterans' preference if you are a disabled veteran; you have received a Purple Heart; you are the spouse or mother of a disabled veteran; or you are the widow, widower, or mother of a deceased veteran. You will need to submit a Standard Form (SF) 15 and proof of your claim.

If you are claiming 5-point veterans' preference, or you are applying for consideration under the Veteran Employment Opportunity Act or Veteran Readjustment Authority, attach a copy of your DD-214 "Certificate of Release or Discharge from Active Duty" or other proof of eligibility. If you are applying for consideration under the 30% or more Disabled Veteran Authority, you must attach a SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

If you are an eligible Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other applicants for this position. Individuals who have priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the vacant position and score 90 or better on established ranking criteria. The determination of whether or not the applicant meets the well-qualified definition will be made prior to veteran preference points being added. CTAP/ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

This appointment requires completion of a one-year probationary period. During this time period, employee's conduct and performance will be monitored in order to determine if employee will be retained.

BASIS OF RATING: Qualified applicants receive a score of 70 to 100 before veteran's preference points are applied (if applicable). You will be rated based on your qualifications for this position as evidenced by the education, experience, and training you report relative to this position that show the degree to which you possess the knowledge, skills, and abilities listed on this vacancy announcement. USAID must be able to conduct reference checks as part of its assessment process. Applicants who do not permit reference checks from previous employers may be disqualified.

IMPORTANT: If you are found to have rated your self assessment higher than the information in your on-line application, supporting documentation narratives, and/or any other relevant part of your application package; including attachments, a score will manually be determined that reflects your documented experience. This may result in a lowered score and may also eliminate you from the best qualified list.


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How To Apply

HOW TO APPLY:
Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for US Agency for International Development applicants. Even if you have already developed a resume in USAJOBS, you will need to access this on-line system to complete the application process. To obtain information about this position and TO APPLY, please click on http://www.avuecentral.com/vacancy.html?ref=GVIVX.

REQUIRED DOCUMENTS:
Documents That May Be Required for Verification Of Eligibility:
* Proof of United States Citizenship (birth certificate or other acceptable documentation).
* Proof of military service (DD214s or other equivalent documents).
* Proof of government service providing reinstatement eligibility – Notification of Personnel Action, SF-50 or other equivalent document
* SF15, Application for 10-Point Veteran's Preference and appropriate documentation (for 10-point compensable or non-compensable disability preference, Purple Heart, disability pension, or preference based on service of spouse or child).
* Proof of eligibility for priority placement consideration under Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP); i.e., copy of appropriate documentation such as RIF separation notice, or other notice of eligibility.
* Proof of eligibility for special appointment authorities for people with disabilities. Proof of disability from military service (i.e., letter from
Veterans Administration or a branch of the armed forces indicating disability and the amount [%] of the disability, or certification from a State Vocational Rehabilitation Agency or Veterans Administration).
* Proof of government service meeting time-in-grade requirements.
* Copy of college transcript if education was used to qualify you for the position.

AGENCY CONTACT INFO:

Stephen Brown
Phone: 2027125203
Email: sbrown@usaid.gov Agency Information:
USAID
RRB/ITC
1300 Pennsylvania Avenue, NW
Washington, Dist of Columbia 20523
US

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